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Document Management
Our Document Scanning Services and Offerings
MData Solutions is the leading document conversion and indexing Services Company. 
We provide Best Practice Outsourcing Services for Document Scanning, enabling your organization to successfully unlock the true value of the information contained in its files, resulting in increased productivity, performance and profits. 

We are recognized experts in providing document scanning services to support large scale, Mission Critical conversion services for projects that require quick turnarounds and high quality deliverables. 

Utilizing our advanced technologies and processes, we can provide your organization with the highest image quality and coded data available in the industry today, enabling quick search and accurate retrieval of each secure file. 

We achieve this by tailoring our services to meet the unique requirements of each project.
We know that the key to the success of any paperless office project is starting with the end goal in mind, then employing proven technology solutions and conversion methods (of which scanning can be just one stage in the entire process).

In addition, the successful deployment of a Document Management Services Project requires a clear understanding of an organization's People, Process, and Technology goals.

Our Core Competencies
Our capabilities ensure that clients gain value from their critical files at every point in the document management life cycle.
Requirements Analysis
How should our information be accessed, shared and stored?
Document Strategy
How do we align our document strategy to our business goals?
Business Case
How can we justify the project costs and define the return-on-investment?
Project Approach
What are the optimal people, process and technology implementation strategies?
Document Management Services
What service and technology mix is required to meet the user, department, and company needs?
Outsourcing Services
What document scanning services and day-forward assistance will be required?
Project Implementation
What approach will enable a successful paperless office project?


Optimization Support
  • How can the company optimize the value of its infrastructure and technology investments?
Document Management Cost Analysis
  • We perform complimentary Document Management Cost Analysis for our Clients to illustrate the potential value of digitizing critical documents. 
  • This Analysis is based on a review of existing document management processes.  Our extensive experience allows us to quickly assist organizations in identifying productivity, performance and profit impediments. 
  • A paper-based document management cost analysis is not an activity typically conducted by organizations yet; such an analysis can be very revealing. 
  • Through this analytical approach, we have been able to identify millions of dollars in productivity savings and performance increases for our clients.

Business Case Return-On-Investment Analysis
Labor intensive and deficient document management processes create obstacles our clients experience and verbalize in such statements as:

 “We spend way too much time looking for documents.”
 “We have to produce certain documents for …”
 “We have run out of on-site storage space!”
 “We want to improve our customer service.”
 “We want to reduce our document management expenses.” 
 “We need a disaster recovery solution for our original docs.” 
 “We want to maximize our investment in software and hardware.”    

Organizations depend on information to remain efficient and competitive; information that is timely, accurate and usable. 
The Business Case ROI Analysis we perform for clients pinpoints resource allocation inefficiencies in a revealing and compelling way. 

This analysis specifies the value of redesigning paper based document management processes, affording our clients tangible benefits that can reduce their total document management expense and increase profits.
In fact, our clients realize a Return On Investment in less than twelve months
 
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